Answered By: Dana Clark
Last Updated: Feb 04, 2015     Views: 5

How do I print envelopes with the MFP?

At MFP – Loading envelopes in Tray 5 (Bypass tray)

1. Open the bypass tray by rotating it outward.

2. Load envelopes in the bypass tray with the flaps closed, flaps up, and flaps on the leading edge,

toward the right.


3. Center the stack, then slide the guides until they are just touching the edges of the stack.

4. Gently slide envelopes in until the MFP beeps.

5. Verify the size, type, and color of the envelope. Change the selection for any incorrect setting. (The MFP may recognize your envelope)

6. On the printer touch screen, touch Confirm.

On your computer

    Verify that the default printer is the MFP, Secure print, 1-sided
    Prepare your envelope document in Word – Mailings tab>Envelopes in Create group.
    In the envelope dialog box press Print.
    Click OK in Accounting dialog box to send print job.

 

Finally, at MFP

    Go to Workflow Scanning>press Job Status button on left > choose Secure Print Jobs
    Touch to highlight your job
    Enter Secure Print code then release your job.
    Envelopes should print at this point.

 
 

 

Loading the Envelope Tray (Tray 1)

1. Pull out the envelope tray until it stops.

2. Load the envelopes in the envelope tray with the flaps closed, flaps down, and on the leading edge, toward the front of the tray.

3. Adjust the guides so they touch the edges of the stack.

4. Close the tray. The MFP will beep.

5. Verify the size, type, and color of the paper. Change the selection for any incorrect setting.

6. On the printer touch screen, touch Confirm.

On your computer

    Verify that the default printer is the MFP, Secure print, 1-sided
    Prepare your envelope document in Word – Mailings tab>Envelopes, in Create group..
    In the envelope dialog box press Print.
    Click OK in Accounting dialog box to send print job.

 

Finally, at MFP

    Go to Workflow Scanning>Job Status > choose My Secure Jobs
    Enter Secure Print code then release your job.
    Envelopes should print at this point.

 

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General guidelines for Printing Envelopes

Envelopes can be printed only from tray 5 (bypass tray) or tray 1 (envelope tray).

    Print quality depends on the quality and construction of the envelopes. Try another envelope brand
    if you do not get desired results.
    Maintain constant temperatures and relative humidity.
    Store unused envelopes in their packaging to avoid the excess moisture and dryness which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.
    Do not use padded envelopes. Use envelopes that lie flat on a surface.
    Do not use envelopes with heat activated glue.
    Do not use envelopes with press and seal flaps.
    Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them.

In the print driver software, select Envelope as the paper type.

 

(Note: Untested by Systems as of 10/15/12 please provide us with feedback at librarysystems@keene.edu)

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